Green initiative in Corporate Governance – Electronic Mode of service of documents
The Ministry of Corporate Affairs (MCA) has taken a “Green Initiative in Corporate Governance” (Circular No.17/2011 dated 21.04.2011 and Circular No. 18/2011 dated 29.04.2011) allowing paperless compliances by Companies through electronic mode. Companies are now permitted to send various notices / documents to its shareholders through electronic mode to the registered e-mail addresses of shareholders.
This initiative by the government is indeed commendable and your Company supports the same. It will go a long way in conservation of the environment. We are sure, that as a responsible citizen, you will support this initiative.
Please furnish the following details to register yourself with the Company for e-communication, you will be able to receive such notices / documents, etc. promptly and without loss in postal transit.
Folio No./ DPID & Client Id:
Email id :
Keeping in view the provisions of the circular, it is proposed that henceforth documents like Notices of Meetings, Annual Reports, Directors’ Report, Auditors’ Report and all other shareholder communication will be sent electronically to the email address provided by you and made available to the Company by the Depositories viz. NSDL / CDSL. As and when there are changes in your email address, you are requested to keep your Depository Participant (DP) informed of the same.
In case you desire to receive the abovementioned documents in physical form, please keep us informed. Please note that you will be entitled to be furnished, free of cost, a copy of the above mentioned documents upon receipt of a request from you any time, as a member of the Company. Further please note that these documents will also be available at the Investor’s page in the Company’s website www.velanhotels.com for download by the shareholders. The physical copies of the Annual Report will also be available at our Registered Office for inspection during office hours.
We are sure you will support this initiative taken by the Government.
VELAN HOTELS LIMITED